Accounting Information

By Michelle Barkley

A business has many divisions which all add up to its growth and profits. One of the most crucial ones would be the finance division that maintains a detailed account of each and every transaction that takes place during the day to day working of the business. Hence it is understood that any corporation will be spending a substantial resource in hiring and maintaining this division. The time, effort and money that go into the bookkeeping procedure of the company could be spent on other divisions such as strategizing and planning further expansions and profits for the business. In such circumstances outsourcing the bookkeeping function would make perfect sense for the organization. Many countries like India and China are the popular destinations for bookkeeping outsourcing services.

Bookkeeping outsourcing handled by a vendor in other country would help the corporation in saving a substantial amount in terms of human and financial resource. The outsourced vendors hire competent professionals who are not only well qualified for the job and can maintain and process financial data efficiently, but the salary paid to these professionals is also lesser as compared to the western countries. The sensitive financial data is therefore completely secured when handled by a firm offering bookkeeping outsourcing services. Also the accountability of making accurate entries in the supplier’s and customer’s ledger and day books rests with the bookkeeping outsourcing firm. As the vendor is answerable to the parent company, he therefore ensures all possible precautions to maintain accurate financial records and statements.

Bookkeeping outsourcing ensures that the transaction records are maintained under the one-write, single entry, double entry, commercial and computerized system. The one-write system of bookkeeping outsourcing requires a copyright and makes the use of carbon – backed cheques where once an entry has been made , either as an expense or income, the data is immediately stored in a record system. This ready storage of data ensures the availability of accurate at a very short notice. This is a big advantage for corporations when filing taxes or undergoing an audit. A perfectly tallied balance sheet readily available for verification, thanks to bookkeeping outsourcing, also helps the senior management to make crucial decisions for the business.

The expansion plans can also be accordingly formulated on the basis of the trends projected by the financial data. A ready statement of profit and loss can help a company rectify any decision or process that is loss making for the organization. Bookkeeping outsourcing is therefore a big help for financial institutions by not only making properly maintained and processed accounting data available at a short notice, but also enabling the business to employ the resources, thus made available, in other divisions as well. The essential requirement that an organization needs to keep in mind while hiring a firm for bookkeeping outsourcing job is the past track record and the authenticity of the vendor. Then the task of handling sensitive financial data and maintaining accounts can safely be handed over to a bookkeeping outsourcing firm. It is no wonder therefore that bookkeeping outsourcing is gaining tremendous popularity among corporations as the easy and practical solution for maintaining and expanding profits.