Marriage & Wedding Information

Your Disc Jockey Acts As A Wedding Event Planner


Give disc jockey's credit. Many of them have endured so much criticism. The banquet managers sometimes won't acknowledge their existence or tries to dictate what they have to do and when. They am forced to haul their $15,000 worth of sound equipment through a greasy kitchen or up a rickety flight of stairs because they don't want them to be seen loading in the nice ramp in front. Wedding professionals need to work together because they should all have the same goal - please the customer (the bride and groom). So many times other professionals forget that fact too easily.

Let's look at the basic facts. The disc jockey relies on the banquet facility to provide the meals and drinks in a timely fashion for the guests. The banquet facility will help coordinate timing to line up with meal service. Some facilities even go as far as supporting the disc jockey during introductions by directing the wedding party and collecting their flowers. For the most part, once the meal is done - you won't see the staff until it's time to clean up. They will walk away from your event and leave everything in the hands of the entertainment.

Without entertainment, people will just leave after the meal. It's up to the disc jockey to entertain your guests for the next three hours. If you took them to a 2-hour movie, you'd pay $9.75 per person to entertain them. You probably just paid $75 per person to feed them (before the 18% gratuity). The $500 ice sculpture, $300 printed napkins and the $3 per person champagne toast pretty much go unnoticed and unappreciated. It is so easy to get caught up in the wedding planning that you just think that you "have" to have it. Sometimes you have to step back and look at the big picture. A wedding reception is an "entertainment" function. Your entertainment choice will clearly make or break your event.

If a party is a flop - the DJ is blamed. Never do you hear the guests complain that the meal was dragged out over 2 hours and that it killed the party. People don't realize that by having a photographer pull a couple out of the festivities for 45 minutes can drain the energy from a wedding reception just as quickly as having the banquet manager turn the lights on full or strip clear the tables to push guests towards leaving.

With that said - your professional disc jockey does more than play music and make a few announcements. They are your event coordinator for the day. They will guide you every step of the way - from telling you where to stand while waiting for the start of parental dances to guiding you to return to the room when you've been out too long. They will make your party come alive with excitement while still maintaining a professional demeanor and not rely on cheesy antics and props. Your disc jockey will advise you when it is time to get the party started after dinner or if the meal is slow, they might suggest that you do some dancing between courses to mask the fact that the banquet staff is behind.

Your disc jockey will play the music you want and avoid the songs that you have placed on your no-play list. They will make sure things go as planned. If your uncle comes up and says he wants to sing you a song in the middle of your reception - they'll stop him until they've cleared it with you first. There will be no surprises with a professional disc jockey.

The fact that your disc jockey mimics so many of the duties of a professional wedding planner during the wedding reception are not by accident. It is what they do. Some disc jockeys have even gone as far as to now provide pre-wedding coordination and planning duties (including menu review, vendor contract negotiations, vendor approval, invitation wording, wine pairing and so much more) through an in-house dedicated wedding planner. This way your wedding planner and your entertainment are working together in harmony with your plans.

In order to facilitate better events, our company has started to email clients a week before to give them every opportunity to have the best event possible. Here are some of the hints that we provide:

Hello, it's your DJ. Your wedding is about a week away and I just wanted to email you and let you know a few things that you can do to help make your event run smoothly and get the most out of your time at the reception. Please circulate this email to your parents and everyone in your wedding party. The more people that are in tune with what to do that day - the better your event will be.

1. If there are any last minute changes to your itinerary - LET US KNOW AHEAD OF TIME. We need to be prepared and can help you orchestrate things much smoother only if we know about them before it's too late. We can help guide you as to the best way to flow from one event to the next. Call or email us with those changes immediately. Thank you.

2. All formal photos should be completed by the end of dinner. That means - if you need to get a group photo of your college friends, grandmother or whomever - by the time they clear the main entrée away - that photo needs to happen. If you pull people (and yourselves) out of the party for a group photo - you lose about 25 minutes of dance time. Yes, the photo only takes 5 minutes, but it takes 10 minutes to gather everyone up. It takes you about 10 minutes to walk back into the room as you will keep getting stopped by friends and family. It's never just a quick shot.

3. If you need to socialize with your guests - do as much of it between courses as you can. Get up, visit a few tables and then go sit back down and eat the next course. If you wait until after dinner to start walking around - you will lose valuable dance time. Be careful not to get behind in the meal. If your guests finish before the two of you, that is not good either. When the next course is set for you, go and eat. You can always finish talking to people later - or better yet - meet them on the dance floor.

4. The end of the meal is critical - both you, your parents and the wedding party need to be in the room. Once you start seeing the wait staff clearing plates - you should STAY IN THE ROOM. We could delay the start of dancing by 10-15 minutes trying to get the key players back in the room. The longer we wait to start - the harder it is to get people focused on the party. We will give you and your parents a 10 minute warning before activities are about to get started - use the bathroom, freshen up, take your smoke break or whatever you need to do - BUT BE BACK IN THE ROOM AND READY TO GO.

5. Once we open dancing up - the more people that come out - the quicker we can get the party on the way. If you really want to help prime the party, both you, your parents and the entire bridal party (and their partners) should spend the first 15 minutes (~3 songs) on the dance floor. Everyone is looking to you to set the tone of the event - if you are out dancing - your guests will follow.

6. If you have to leave the room (and you should really leave the room separately (never together) - leaving one of you in the room to play host for your guests at all times), make sure you quickly go and do what you have to do and return. The longer you are out of the room - the more energy is drained from the party. Also, if you are standing talking with guests be aware of WHERE you stand. If you position yourself next to the exit - you will draw people to you and out of the party. Always position yourself so you pull people away from the exits and near to the dance floor.

7. We will be able to play more of the music that you've selected if you dance. If people are not dancing - our first concern is to get people involved before they decide to leave instead. Once we have a good dancing crowd - it's much easier to fit in more of your & your guests' requests.

8. Have fun. If you are not having fun - how can you expect your guests to be? Be part of the festivities. Socialize, dance and have the time of your life. Your DJ will be there to guide you every step of the way. If you are unsure as to what to do next - we can help. We will be touching base with you over the course of the event and will let you know if you have been out of the room too long or if we need you to help us refocus attention on the dance floor.

Whether it is a low-key event or a "dance-on-the-tables" feel that you want for your wedding; your professional mobile disc jockey should be able to paint the scene for you. Discuss your needs. Tell them what you've seen before - both what you liked and what you hated at other weddings. But most of all, come and have the time of your life at your wedding! Remember, if you remember the music, you'll never forget the times.

Rob Alberti is owner of After Hours DJ Service based out of Westfield, MA and serves the MA/CT/RI areas since 1983. Michelle Scagliarini has years of experience in both banquet hall, catering and in the entertainment field. Michelle has worked with hundreds of brides, celebrities in the music and entertainment industries as well as corporate clients and has a unique background with After Hours DJ, giving her a well-rounded approach to event planning.

http://www.afterhoursdj.net

You can contact Rob or Michelle via email at info@afterhoursdj.net.


MORE RESOURCES:

03/27/2024
10 Wedding Tuxedo Styles from Friar Tux Las Vegas
Mplace EmeraldatQR Spectacularweddings 567

10 Wedding Tuxedo Styles curated by our friends at Friar Tux Las Vegas We often make a big fuss about the Bride and her endless options in fashion but this is a day for a groom to feel special too. Our Friends at Friar tux have incredible options to suit your day (Pun intended.) Lets

The post 10 Wedding Tuxedo Styles from Friar Tux Las Vegas appeared first on Bridal Spectacular.



more info


02/19/2024
Emily and Rob’s Blush and Burgundy wedding in Las Vegas
Emily and Rob walk triumphantly out of their wedding as their guests wave sparklers for their departure as husband and wife.

A Blush and Burgundy Wedding is a romantic choice for an outdoor Las Vegas Wedding Emily and Rob joined their lives with a stunning blush and burgundy wedding ceremony and reception at Emerald at Queensridge in Las Vegas. From the red rose petals down the ceremony path to the opulent indoor reception the details of

The post Emily and Rob’s Blush and Burgundy wedding in Las Vegas appeared first on Bridal Spectacular.



more info


02/15/2024
Black and White Wedding Styled Shoot captured by LuxLife Las Vegas
Black and White Wedding decor. What a space to celebrate your nuptials. A canopy twinkling lights over the dance floor are a perfect space for your first dance surrounded by your family seated at tables with black linens.

Celebrate with a black and white wedding. Trending now! Black has been the IT color this year. From black wedding dresses to Black decor there are so many was to work this color scheme. We love the romantic look that Emerald At Queensridge put together with their vendor partners for this year's photoshoot. These amazing

The post Black and White Wedding Styled Shoot captured by LuxLife Las Vegas appeared first on Bridal Spectacular.



more info


02/14/2024
An Intimate Las Vegas Wedding Filled With Romance
JJ6A7490

Bridal Spectacular shares a intimate Las Vegas wedding captured by Iris Dee Photography. If you're dreaming of a romantic, candle-filled ceremony, adorned in twinkling lights you'll want to take the time to enjoy this special Las Vegas wedding. Iris, a Las Vegas based photographer, beautifully captures Diana and Benjamin's enchanting wedding at The Side Yard

The post An Intimate Las Vegas Wedding Filled With Romance appeared first on Bridal Spectacular.



more info


02/09/2024
Sunset Wedding Color Inspiration at JW Marriott Las Vegas Resort
TaylorJordanSneaks 149

Spectacular Weddings of Las Vegas features a Las Vegas wedding with sunset wedding color inspiration captured by Moxie Studio Photography. Do you want to create a romantic and dreamy atmosphere that will leave your guests in awe? Look no further! Sunset weddings are a timeless theme that never goes out of style.  Here, Taylor and

The post Sunset Wedding Color Inspiration at JW Marriott Las Vegas Resort appeared first on Bridal Spectacular.



more info


02/07/2024
A Sweet and Memorable Las Vegas Chapel Wedding
IMG 0010

Bridal Spectacular Shares A Memorable Las Vegas Chapel Wedding Captured by Iris Dee Photography. Just like Elvis Presley, we can't help falling in love with Charolette and Daniel's wedding at the Little Vegas Chapel. This adorable destination is known for its Elvis-themed weddings, where “The King†sings, dances, and performs the rites. In addition to

The post A Sweet and Memorable Las Vegas Chapel Wedding appeared first on Bridal Spectacular.



more info


02/02/2024
Breathtaking Las Vegas Lakeside Wedding Inspiration
MoxieStudio AdyJackSneaks 107

Bridal Spectacular shares Adyson and Jack's Las Vegas wedding by Moxie Studio Photography. Just imagine, a waterfront wedding surrounded by swaying palm trees and the gorgeous sunset in the background. Well, we are happy to share this beautiful Lake Las Vegas wedding location is right in your own wonderful city of Las Vegas! It all

The post Breathtaking Las Vegas Lakeside Wedding Inspiration appeared first on Bridal Spectacular.



more info


01/30/2024
Stunning bride and bridesmaids grace the new cover of Spectacular Weddings.
Mplace EmeraldatQR Spectacularweddings 481

In a 33 year first a bride and her bridesmaids are together on the cover of Spectacular Weddings of Las Vegas sponsored by Emerald at Queensridge! Congratulations to  M Place Productions for having their photo selected for the latest cover. Image was taken at our annual photoshoot which was sponsored by Emerald at Queensridge this

The post Stunning bride and bridesmaids grace the new cover of Spectacular Weddings. appeared first on Bridal Spectacular.



more info


01/25/2024
Wedding Packing Essentials: What Every Couple Needs
Woman packing suitcase for trip on bed, closeup

Wedding Packing Essentials: What Every Couple Needs In Their Wedding Travel Bag The excitement of an upcoming wedding and adventure-filled honeymoon can make packing feel daunting. Those embarking on destination vows must juggle unique needs, from protecting precious wedding attire to getting travel documents in order. When you've got so much to pack, where do

The post Wedding Packing Essentials: What Every Couple Needs appeared first on Bridal Spectacular.



more info



home | site map | contact us